Editing Content and Viewing Revisions


Video created by Iowa State University Extension and Outreach IT

How to edit website content and view your revisions

In this tutorial, we will cover how to edit content. Sometimes, you will notice that your content has information that needs to be updated. Or perhaps you created an Announcement with a typo in the body text. Also, at the end of this tutorial, we will discuss how you can view revisions (if they are enabled on your Luggage site).

This tutorial uses the pages content type as an example, but each content type will have similar instructions.

Step 1: My Content

In the top red bar click on "My Content".

Screenshot of editing bar

Depending on the permissions that you have, you will see just the content you've created or all of the content on the site.

Screenshot of "My Content"

Click the title of the piece of content you wish to edit.

Step 2: Edit Content

Once on the page for your selected piece of content, click on the "Edit" tab that is just under the title.

Screenshot of where to click to edit an event

This will take you to a screen just like when you add a piece of content that allows you to change or edit any fields.

Screenshot of editing page

Step 3: Preview and Save Your Changes

At this point, after you have finished editing your content, you can either save your content, preview your changes, view your changes, or create a revision.

If you are happy with your changes and simply want to save your revision, this tutorial will end with you clicking the "Save" button at the bottom of the page, as it does when you want to create new content.

If you want to view what your changes will look like when you save (if you change formatting, for example), you can click on the "Preview" button at the bottom of the page:

Screenshot of how to preview a page

Clicking the preview button will also give you a check on your page's search engine optimization, meaning that it checks your images and links for title text.

Screenshot of the SEO Check

Here is what the actual preview would look like for the example page:

Screenshot of the event in preview mode

You can also compare your changes to the previous version of your page. Next to the "Preview" button, you'll find a "View Changes" button:

Screenshot of how to view changes

If you click on this, you will be able to view a side-by-side comparison of the original page and your new revisions. You will notice that it shows the HTML tags from your body text:

Screenshot of the view changes function

Step Four: View Revisions

Finally, we have revisions. If you want to have the possibility of reverting your changes, you should have revisions enabled on your site. Let's say a content editor makes a change you don't like. It would be nice to go back to the original version of the page, right? That's where revisions can come in.

If you have revisions enabled on your site, you need to make sure that the "Create new revision" checkbox is checked at the bottom of your page. You can make a note with your revision.

If you don't have the ability to see revisions, please contact your web support representative

If you save your page now, with your revision note, you will be able to view a list of the changes you have made. It gives details such as date, which user made the changes, and any notes that were made about the revisions:

Screenshot of revisions page

If you click on the name of a revision (for example, "Fri, 07/10/2015 - 16:56"), you will be brought to a view of that revision. Note: this will not revert your page back to that revision. Notice how the revision information is in the title:

Screenshot of a revision

If you want to compare a revision with your most recent changes, you can select the two revisions you want to compare and then click the compare button:

Screenshot of revision with compare button highlighted

You should be brought to a page that looks similar to the "View Changes" section that we examined earlier:

Screenshot of comparing revisions

If you would like to revert your changes, you can go back to the "Revisions" tab and click on the "Revert" option next to the revision you would like to use:

Screenshot of revision page with revert button highlighted

After you revert your change, you should see a confirmation of the revision revert, like in the screenshot above.

With that long explanation, you should know everything there is to know about editing pages, viewing changes, and using revisions!

If you have problems with editing content or have more questions about how to do any of the above, please contact Ann Greazel for help. Thanks to Kristi Elmore for creating this tutorial.